Event: Waterlooville Summer Fête
Date: 28th June 2026
Location: Jubilee Park
Organiser: Waterlooville Community Events CIC
Contact: booking@waterloovillecommunityevents.org
By booking a stall, you agree to the following Terms & Conditions:
1. Booking
- A completed booking form, full payment, and upload of valid Public Liability Insurance (minimum £5 million cover) are required to secure a pitch.
- Fees are non-transferable.
- Bookings are confirmed on a first come first served basis
- The Organiser reserves the right to refuse any application.
2. Cancellation
- More than 28 days before the event: 50% refund.
- Less than 28 days: no refund.
- If cancelled due to circumstances beyond the Organiser’s control, refunds (if any) will be at the Organiser’s discretion after unavoidable costs.
- The Organiser is not liable for loss of earnings.
3. Insurance & Liability
- Stallholders are responsible for their own stock, equipment, and property.
- The Organiser accepts no liability for loss, damage, or injury arising from stallholder activity.
- Stallholders indemnify the Organiser against claims resulting from their negligence or products.
4. Health & Safety
- Stalls and gazebos must be securely erected and suitably weighted.
- Electrical equipment must be PAT tested where applicable.
- Trip hazards must be minimised.
- Unsafe equipment may be removed at the Organiser’s discretion.
5. Conduct
- Only approved goods may be sold.
- No illegal, unsafe, counterfeit, or unlicensed goods.
- No amplified music without permission.
- Stallholders must act professionally and respectfully at all times.
- Respect must be shown to the Waterlooville Community Events volunteer team, fellow traders, and the public.
- Inappropriate, aggressive, abusive, or disruptive behaviour may result in removal without refund and exclusion from future events.
6. Set-Up & Breakdown
- Setup instructions will be emailed separately.
- Pitches are allocated by Waterlooville Community Events CIC and must be used as assigned.
- Last vehicle entry: 9:00am.
- One vehicle per pitch only (unless agreed in advance).
- Maximum on-site speed: 5 mph.
- No vehicle movement during public trading hours unless authorised.
- No electricity or water is provided; traders must be self-sufficient.
- No early pack-down without permission.
- All rubbish and waste must be removed from site by the stallholder.
7. General
- The event will proceed in most weather conditions unless deemed unsafe.
- Failure to comply with these Terms may result in removal without refund.
About the Organiser
Waterlooville Community Events CIC is a registered Community Interest Company operating on a not-for-profit basis.
Any surplus income is reinvested into community events and local infrastructure projects for the benefit of Waterlooville.
