Event: Waterlooville Summer Fête
Date: 28th June 2026
Location: Jubilee Park
Organiser: Waterlooville Community Events CIC
Contact: hello@waterloovillecommunityevents.org
By booking a stall, you agree to the following Terms & Conditions:
1. Fees & Payment Structure
- A £100 non-refundable deposit is required to secure a food vendor pitch.
- The deposit will be offset against the final fee due on the day.
- Vendors agree to pay a fee equal to 20% of total end-of-day gross sales.
- A minimum fee of £100 applies, regardless of total sales achieved.
- If 20% of gross sales exceeds £100, the balance (after deducting the £100 deposit) must be paid on the day.
- If 20% of gross sales is less than £100, no additional payment is due, as the deposit covers the minimum fee.
- Vendors must provide an accurate declaration of total sales, including both cash and card transactions.
- Waterlooville Community Events CIC reserves the right to request evidence of sales (e.g. till Z-report, card machine summary, or transaction history).
- Waterlooville Community Events CIC reserves the right to carry out spot checks or audits during the event.
- Any outstanding balance must be settled on the day unless otherwise agreed in writing.
- Failure to accurately declare sales or provide evidence may result in removal from the event and exclusion from future events.
2. Booking
- Pitch secured upon booking form, deposit, and documentation.
- Bookings are non-transferable without written consent.
3. Pitch Allocation
- Allocated by WCE.
- Includes one vehicle space.
- Operate within allocated footprint only.
4. Compliance & Documentation
- £5m Public Liability Insurance required.
- Food Hygiene Rating minimum 3.
- Food safety certification, registration, risk assessment required.
- Gas and electrical certificates where applicable.
- Failure = refusal to trade.
5. Operations
- No power or water provided.
- Vendors must be self-sufficient.
- Generators must be safe and low-noise.
- Allergen information must be displayed.
6. Site Rules
- Last vehicle entry 9:00 AM.
- 5 mph speed limit.
- No vehicle movement during trading.
7. Waste
- Keep pitch clean.
- Provide bins.
- Take all waste off-site.
8. Conduct
- Respectful behaviour required.
- WCE may remove vendors for misconduct.
9. General
- Outdoor event – weather dependent.
- No refunds for vendor cancellation.
- WCE not liable for loss or damage.
10. Community Statement
Waterlooville Community Events CIC is a non-profit organisation with proceeds reinvested into local community events.
11. Agreement
By booking, vendors agree to these Terms & Conditions
About the Organiser
Waterlooville Community Events CIC is a registered Community Interest Company operating on a not-for-profit basis.
Any surplus income is reinvested into community events and local infrastructure projects for the benefit of Waterlooville.
